The Student Ambassador’s newsletter Q3 2022

The Student Ambassador’s quarterly newsletter keeps you updated on how the Student Ambassador and many others are working to improve students’ legal rights and promote dialogue and understanding between students and the University.

Counselling needs in Q3

In Q3, the Student Ambassador received 169 enquiries.

The three largest enquiry categories concerned exemption, exam appeals and legal complaints. The three categories constitute almost two thirds of all Q3 enquiries.

In addition, 7.7 percent of the enquiries were about enrolment. Many of the enquiries in this category were from students looking for guidance on complex re-enrolment cases. This may be because of previous disenrolment due to illness or that the students have exceeded their maximum completion time or used their exam attempts. If students contact the Student Ambassador about general enrolment situations, we refer them to the student advisers in the UCPH Student Centre or at the faculties.

6.5 percent of the enquiries were about bullying, harassment and offensive behaviour. 10 out of 11 enquiries were about students who had experienced bullying, harassment or offensive behaviour from employees at the University of Copenhagen, while one of the 11 enquiries was about offensive behaviour between two students.

Presentation for the study board at Medicine

The study board at Medicine hosted a seminar on the administrative procedure of exemption applications. The study board had invited the student ambassador, Bo Gad Køhlert, to talk about what medical students who contact the student ambassador about study board cases and how we work to guide and advise students.

The conversation revolved around three measuring instruments that we use every day: the exemption scale, the exemption pyramid and the non-discrimination scale.

Study start at NorS, ToRS and SAXO

At the end of August, the Student Ambassador Bo Gad Køhlert was invited to do a study-start presentation for the new bachelor students at NorS, ToRS and SAXO.

In the presentation, he introduced the student ambassador function and did a quiz with the students about students’ rights and duties as well as the framework for what the student ambassador, among others, can help with (see quiz example here).

This year, he also mentioned that UCPH does not accept sexual harassment or other offensive behaviour.

Bo Gad Køhlert mentioned this due to recent years’ enquiries and conversations with the faculties’ programme managements. He also mentioned it as an attempt to contribute to creating awareness about the action plans published by the faculties on the study information pages in 2021 on how students can get help or complain if they experience offensive behaviour from staff or other students.

The student ambassador speaking to a crowd of new students

‘Deletion day’ in August

The student ambassador is a member of the University’s deletion squad, and we had our annual ‘deletion day’ in August. On the day, we reviewed our:

  • personal and shared drives
  • personal and joint email inboxes
  • work mobile phones
  • Facebook profile.

We deleted all personal data which could no longer be stored in accordance with the student ambassador's data deletion policy.

As a reader of this newsletter, you probably also want to stay updated on anything new concerning GDPR, information security and data management at the University of Copenhagen. We recommend that you sign up for the newsletter from the UCPH data protection officer.

Subscribe to the newsletter from the UCPH data protection officer here (choose: ‘News about GDPR, data management and information security’. Find it under the category ‘Others’)